Jobs

Assistant to Global Operations Director


Overview

This job would be working in a creative, busy office with lots of strong characters, heated moments and last second requests.

Essentials

  • Company: GIG
  • This job was added Fri 26 January 18
  • Deadline for applications is Mon 26 February 18

Job Specifications

Office experience is essential as are good communication and IT skills. A knowledge of CRM software will be an advantage. A full clean driving licence is a must.

The successful candidate would be a great multi tasker with an eye for detail, able to work as a gatekeeper for a very busy person.

The team are close and work hard and play hard


Daily duties


• General administration

• Answering and screening phone calls, prioritising by relevance

• Liaising with other staff, external contacts and crew

• General office housekeeping and organising

• Assisting in the production of client quotes

• Compiling information packs for events

• Tracking events and staff holiday

• Shopping both on the internet and in the real world

• Liaising with the accounts department

• Small amounts of personal ordering / shopping

• Occasional reception lunch cover


Weekly duties


• Collating costs from suppliers

• Ordering and shopping for events

• Data basing previous jobs and keeping logs for accounting purposes

• Setting up appointments for meetings, site visits etc

• Booking accommodation for crew and managers

• Booking travel e.g. flights, trains, car hire

• Updating Bonnie May’s Calendar for any appointments, events and site visits for the upcoming month.

• Updating Bonnie May’s client contact details on Outlook

• Creating invoices and submitting to clients and the accounts department

• Managing additional ad hoc requests for catering at events – preparing invoices and meal tickets


Monthly duties


• Site visits when needed

• Reconciling department credit cards

• Liaising with marketing on social media stories

• Applications for crew International Visas – creating files, filling in forms, supporting letters etc – for when an application needs to be made


Please forward your CV together with a covering letter, stating why you would be suitable for the position and what your salary expectations would be to hr@globalinfusiongroup.com.